Privacy Notice

Questions about your data

For questions about data processing at Not Fixed Place, write to privacy@notfixedplace.com.

What data we use

The application asks for your first name, email, city, country, languages, occupation, interests, possible contributions and what you currently need from the community. Your surname and an additional messenger contact are optional. We store your answers, selected confirmations, the versions of the rules and privacy notice, their purposes and the time the application was received. Please do not include health information, identity documents, beliefs or other sensitive personal information in free-text answers.

After approval, a private member profile stores your first name, surname if supplied, email, city, country and languages. Signing in with your verified email links the profile to a Supabase Auth account. Supabase processes email and authentication data; sign-in uses a one-time email code.

Kind Coins records include activity requests, administrator decisions and credit/debit history. Members can see their own Kind Coins history in their account; authorised administrators can also access these records. Profile changes and welcome-email attempts are retained for administration. These records are not available to other members.

Why we use it

To review your application, notify you of approval, confirm sign-in, manage community membership and Kind Coins, respond to enquiries and protect the site against abuse. Application and sign-in emails serve these purposes. Applying does not automatically subscribe you to marketing emails.

Storage and service providers

The website and its working MySQL database are hosted by GoDaddy. Authorised NFP administrators can access complete application answers through a private dashboard.

Supabase Auth supports email sign-in. Resend sends new-application notifications to the administrator and welcome emails to approved members. The administrator notification contains the receipt time and a link to the private list; it does not include application answers or applicant contact details. To send a welcome email, Resend receives the member's email address and the message containing a sign-in link.

Provider processing countries and international transfer arrangements still need to be clarified. This notice does not confirm that all data is processed exclusively in a single country. We do not sell applicant or member data.

Drafts, cookies and browser preferences

Your application draft is stored in the browser on your device. It can be restored for 7 days after the last edit. An expired draft is removed the next time you open the form. You can use “Delete draft” to remove it, and it is also cleared after successful submission. Consent checkboxes are not restored from the draft.

Technical cookies protect the form and maintain sign-in. Theme and language preferences are stored in your browser. The current website has no advertising trackers or connected visitor analytics.

A technical session identifier and a code derived from the connection address help limit abuse. The address itself is not stored with the application. This description concerns application data; providers may generate their own technical logs separately.

Public profiles and the map

Your application and member account are not published automatically. Expressing an interest in introducing yourself to the community does not publish your profile. Its content must be agreed separately before publication. Application contact details are not displayed on the public map. City markers represent cities, not people's locations.

Retention

Applications, profiles, Kind Coins records and change history are retained to review applications and manage membership. Fixed retention periods for these records and backups have not yet been defined, and they are not deleted automatically after a set period. The organiser reviews deletion requests individually. Browser drafts have the 7-day restoration period described above.

Access, correction and deletion

You can edit your profile in your member account. To request access to other personal data, correction or deletion, withdraw consent or report an unwanted publication, write to privacy@notfixedplace.com. Requests are reviewed manually. Include the email used for your application; do not send a password or sign-in code. Signing out alone does not delete your application, profile or authentication account.

Notice version

Last updated: 29 October 2026. This version describes the site's current functions. The identity and contact details of the person responsible for processing, retention periods and international processing details still need to be completed.